HALIFAX REGIONAL SCHOOL BOARD
New Policy for School Volunteers:
Recently the Halifax Regional School Board passed a new policy regarding volunteers in our schools. The Board recognizes its responsibility for ensuring that all students attending our schools are protected by taking reasonable precautions to screen volunteers who may be working with students.
The Student Protection Policy, which will affect all volunteers (parents, family members, community members, etc.), is now being implemented and will be in effect here at Crichton Park School for the 2004-2005 school year.
1. The Police Records Check: This process is conducted by your local police agency. To begin the process pick up the form Application for a Criminal Record Search and a letter from the HRSB Superintendent (allowing you to have the Police Records Check done at a reduced rate of $10.00) from the school office. Complete the top section of the application form and take it, along with the letter, to your local RCMP or HRM Police station. The nearest location is the HRM Police Service in Woodside. You will need a drivers licence to submit your application. Once the search is complete the form will be returned to you. Please give this completed form, or a copy, to the principal or vice principal at the school where you wish to volunteer. It usually takes three weeks to complete the search.
2. The Child Abuse Registry Check: The process is as follows:
Step One - Pick up from the school office a Form XIII, Child Abuse Register – Request for a Search. The principal or vice principal must complete and sign the top section.
Step Two - You must complete section two of the Form XIII, Child Abuse Register – Request for a Search.
Step Three - When you have completed the form you must have it signed and sworn before a Commissioner of Oaths or Justice of the Peace. The following is a list of individuals who may administer an oath:
Step Four - Return the signed and sworn copy of the form to your principal or vice principal who will then send it to the Department of Community and Social Services for processing.
Step Five - When the search is completed, the Department of Community and Social Services will send the results to your school principal.
The completed checks are valid for a period of one year, so must be completed annually. Individuals who wish to volunteer in a school must have completed and forwarded to the principal the proper documentation for the checks. Approval of the principal must be given before volunteer work commences.
** Our Home & School Assoc. plans to reimburse the $10 fee charged for the police check.
To view the HRSB Student Protection Policy in its entirety visit the Board website www.hrsb.ns.ca or our school website www.cps.ednet.ns.ca If you have any questions please contact Mr. Carter via e-mail (firstname.lastname@example.org) or at 464-2503.